SAP FICO Company Creation
Equity Press
Compiled By Michael M. Martinez
SAP FICO Company Creation
ISBN 978-1-60332-311-6
Smashwords Edition
Edited by Jamie Sever
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Introduction to SAP Essentials Guides
The SAP GUI, Graphical User Interface
The SAP Implementation Guide, IMG
OX16 Assign Company Code to a Company
OX18 Assign a Plant to a Company Code
OB29 Maintain Fiscal Year Variant
OB37 Assign a Company Code to a Fiscal Year Variant
OB13 Define a Chart of Accounts for a Company
OB62 Assign a Company Code to a Chart of Accounts
OBBO Define Variant for Open Posting Periods
OBBP Assign Posting Period Variant to a Company Code
OB52 Open and Close Posting Periods
FBN1 Define Document Number Ranges for Company Code
OBH2 Copy Document Number Ranges to Fiscal Year
OBA7 Define Doc Types and Assign Doc Number Ranges
OB63 Enable Fiscal Year Default
OB45 Define Credit Control Area
KSH1 Create a Cost Center Group
OF18 Assign Company Code to Financial Management Area
OKKP Activating the Controlling Area
KCH1 Create Profit Center Group
0KE5 Assigning a Profit Center Group to a Controlling Area
OBC4 Define Field Status Variants
OBC5 Assign Company Code to Field Status Variants
OB71 Screen Variants for Document Entry
OB57 Assigning User/Tolerance Groups
OB64 Def. Max. Exchange Rate Difference per Company Code
OBY6 View Company Code Global Details
OB56 Define Texts for Line Items
Introduction to SAP Essentials Guides
As the cover of this book states, “SAPCOOKBOOK Essentials Guides are the fastest way to Learn SAP, period.” I really believe this is true. The cover continues…
“SAPCOOKBOOK Essentials Guides are designed to help you understand what you need to know to get started working in SAP. Written from the end-user’s perspective, SAPCOOKBOOK Essentials guides provide step-by-step instruction on how to execute the critical transactions in each functional area of SAP. This is not a 1000-page reference manual filled with obscure configuration items that you will never use — this book shows you what people actually do in the SAP system.”
Now when you start interviewing and working in SAP, you’re going to encounter a peculiar attitude. That is: Welcome to SAP. Now go home! That’s the attitude I’ve come to expect from established SAP professionals, and from SAP itself. Especially when you’re like me and don’t believe in keeping secrets or overcharging your clients — you’ll encounter this attitude at every turn.
So be warned that this book isn’t for everyone, and it might even be a little bit dangerous. I say this mostly because I encourage a self-training philosophy that is counter to what many established consultants and SAP professionals believe. And you may have to hide this philosophy from others in the business who are generally a conservative bunch.
Many of the people who won’t approve of this book believe that if you want to break into SAP that you should somehow go through what they had to go through in order to get a job. Meaning that they want you to spend a pile of money, and they want you to suffer as they did — grinding away for years learning and studying. Or they want you to get into SAP by luck, which is how they got into the business, and of course we can’t rely on luck as a plan for our lives. Of course, if you have lots of money and lots of time — by all means, please devote it all to the study of SAP.
But most of all, I believe that established professionals in SAP will not like this book because they want to keep you out of SAP. They don’t want any more competition, and so I fully expect this book to draw criticism and negative reviews from people who think I’m trying to give away their secrets. Well, I don’t believe in secrets – not in the age of information.
I think that this old way of thinking about a career in SAP just isn’t realistic. Because formal training in SAP is expensive, time consuming, there are no secrets anymore, and my core philosophy is that spending time and money to learn skills before you put them into use is risky.
Another component of my philosophy is that I believe that large companies have broken the contract of employment – individuals can no longer rely on businesses to “take care of them” with pensions, perhaps as our forefathers could. Now companies want you to arrive pre-trained (pushing the training cost to you) with skills that they need (pushing the risk of learning these skills to you) and when they don’t need the skill any more, they push you out of the door (saving themselves money).
So since big corporations have broken the contract of employment, I really think it’s appropriate for you, the humble worker or employee, to break a contract or two yourself. You don’t need to fall in line and do things the old way “just because.”
The “flat world” of work and life doesn’t just favor people who can make themselves temporarily useful to big companies – it demands that they can quickly acquire useful skills to meet market demand, and then when the demand for these skills wanes, they must be ready to learn another useful skill set – and put this to work immediately.
So I’m going to make some statements that are guaranteed to upset SAP professionals who have been working in the business their entire careers, who think SAP knowledge is somehow privileged information to be kept to themselves.
So welcome to Breaking Into SAP. This book is the culmination of my career in Information Technology, and it’s a distillation of my unique experiences in the marketplace, working in the SAP business for about 14 years.
This is a book about how to break into SAP, but then again, I also think the material applies to your entire career in Information Technology and business.
I’m really excited about this book, and the online training program I’ve developed as a companion to this book. I hope you get as much out of this book as I enjoyed making it — my feeling is that there are far too many formal books out there that distance the reader with difficult language. Books that try to show you all of the configuration or technical matter that is associated with the SAP software. I don’t want this book to be like all those books that end up unread, unutilized, and in the trash bin. Please think of this book as an open conversation between you and me.
I’d like you to think of this book as a philosophy that you can use to guide your learning and your future work.
In this book, I will cover everything you will need to know to be a success in SAP, from how to prepare your resume to how to talk to recruiters. I’ll discuss all the things that are necessary to get your foot into the door in SAP, and then I’ll show you how to move from a permanent employee to a consultant and then to a contractor — if you so desire.
If you doubt my methods, that’s fine — but please acknowledge and understand that I’m professing this path because it is the path I have taken personally. Yes, I have done this myself, and I continue to employ these methods. I do not posses any formal certification or training in SAP, yet I have risen to the highest levels of work (and compensation) in the SAP business. And this is my understanding of the business, and how you can get there. And again, my mantra is “Always be breaking into SAP.” You’re going to take the steps in this book and apply them over and over in your career.
So again, welcome, and I do hope you enjoy the material we’ve provided here. We do offer a more comprehensive self-study course that normally accompany this manual — the training includes training video, online system access to a practice SAP system, and you can get this training at www.sapcookbook.com.
OK! With that introduction, let’s jump right into it and get to the essentials.
The SAP GUI, Graphical User Interface
Before we begin our discussion of Purchase Requisitions and Purchase Orders, we will have a quick review of the SAP GUI. You will need to have downloaded and installed the SAP Logon software. This tutorial will use SAP Logon 640 software, but you can also use SAP Logon 710 release software. We will log into an “SAP Client”. SAP is a client-based system where you need to enter a three-digit number that defines the client. The client is the highest level in SAP.
To
begin with, select the logon shortcut
icon to start the logon software.
If
you just installed the logon software or you don’t have the SAP
Cookbook server set up yet, you will need to enter the servers System
Connection Parameters. Select the User-Defined button
on the Logon screen. If you are using 710, select the new item
button
on the Logon screen.
For SAP Logon 710 users, the Create New System Entry screen comes up. Highlight the User Specified System item and select NEXT. This is not a concern for 640 users.
On the System tab or for 710 users the Connection tab, we enter a Description, Application Server, System Number and the System ID received from SAP Cookbook. Also ensure to toggle the R/3 radio button.
Access to Live ECC 6.0 IDES Server
After entering data, select Add and your logon software will be ready to access SAP Cookbooks training server. For 710 users, select OK followed by Finish.
The SAP Logon software is now set up and the SAP Cookbook training server is now available to be logged onto.
Select the LOGON button and the SAP Cookbooks ECC 6.0 training client Log On screen comes up. An SAP system can have multiple clients, such as a Training Client, a Production Client, and Development Client etc. Each has its’ own specific 3 digit identifier. We will work on the ECC 6.0 Client 100.
Notice the User field has a box with a check mark in it. Any time in SAP you see a field with a box and a check mark, it is a MANDATORY FIELD. SAP will not complete transactions with incomplete mandatory fields.
SAP Cookbook will have issued you a User Name and have set up your password.
Your User name is: _______________
Your Password is: ________________
After
entering the client, your user ID and your password, select the green
check mark
or hit enter.
The SAP Easy Access screen comes up. From this screen, we can begin all transactions within SAP that we are authorized to perform.
The SAP Menu Bar is located across the top of the screen.
This bar changes depending upon the screen you are in, but the System and Help options are always present. The menu bar provides access to certain transactions and functions.
Below the SAP menu bar is the SAP Standard Toolbar.
Notice
the Green Check Mark icon.
Pressing this is the same as pressing Enter on your keyboard.
The
white field located next to the green check mark icon is the Command
Field.
Here is where you can enter known Transaction Codes which are
shortcuts to various screens in SAP. There are THOUSANDS (16000+) of
transaction codes in SAP. By entering known transaction codes here,
you do not need to navigate the SAP menu tree to find a specific
transaction. The Command Field can be hidden by clicking on the
triangle next to the field.
The
SAVE icon
is used to save your work or post transactions in SAP.
The
Green Arrow icon is used to go BACK one screen, the Yellow Arrow is
EXIT and the Red X is Cancel.
The Printer icon is for printing and the Binocular icons are for searching.
The
four Page icons with arrows are for paging up and down through a
screen.
You use these to page one screen at a time or all the way to the top
or bottom. Some screens can get very lengthy and the use of the
search and page features can come in handy.
The
Create Another Session icon
is helpful when running multiple transactions.
The
Shortcut Link icon
creates a shortcut to the session your in on your desktop. This is
helpful if you run the same transaction many times throughout the
day.
The
Round Question Mark icon is a help button.
If you have a question about something in SAP, place your cursor on
the field in question and select this icon. Information about that
particular field will come up in a pop-up window.
The
Settings button icon
allows you to make changes to various screens setting.
Below the SAP standard tool bar is the title bar. It describes the screen your in. Currently you are in the SAP Easy Access screen.
The
Application Bar is next.
This row of icons changes throughout SAP as you navigate from
transaction to transaction.
The
SAP menu icon
is handy in that it collapses the menu tree completely. As you
navigate the tree, many directories will open up and the tree can
become cumbersome to maneuver through. Click on the SAP icon and the
tree collapses completely.
The Status Bar is located at the bottom left of the screen. All SAP messages, errors and warnings appear here. The Information Field is located on the bottom right of the screen. Information on the system and TRANSACTION CODES appear here. The Information Field can be hidden by clicking on the triangle next to the field.
The
List Detail icon,
,
is seen throughout SAP. This icon will display a list of possible
selections that are available on a particular window or screen.
Click on the icon, select the item Transaction and now the
transaction code that you last selected will show up in the
Information Field.